Everything Strata does

The athletic training room

The daily work: who is hurt, what you did about it, and who needs to know.

Seeing the room at a glance

• Injury status board. Everyone currently Out, Modified, Monitoring or cleared, grouped and filterable by sport, level and body part.Health › Injuries › Status
• Needs Attention dashboard. The morning list: active limitations, expired physicals, unanswered messages, who has not checked in.Dashboard
• One card per athlete, all their injuries on it. An athlete with an ankle and a shoulder shows once, not twice.
• Injuries and AT visits are separate sections. Taping, recovery and maintenance treatment do not read as injuries on an athlete's record.
• Episodes, not rows. Visits for the same body part group into one injury with a date range, visit count, days out and days modified.
• Star pins. Pin the athletes you are watching to the top of the room.
• Your own treatment list. Add, rename or remove the modalities and treatments your room actually uses, so the list is yours and not a vendor's.
• Bring the injury record with you. A FinalForms injury export imports onto the athletes it belongs to, so day one is not an empty log.
• Move in from Healthy Roster. Their export reads straight in, injuries and all, and you tick which of their status values mean the athlete was out.
• The day sheet for the training room. Appointments, rechecks, rehab and evals for the day on one page you can print.
• Cramp log. Who cramped, in what heat, what they had eaten and drunk, and whether they are a salty sweater, with the reading frozen on the row.
• Intern and student hours. They clock in and out by QR, and the timesheet totals it for the school.

Logging care

• Evaluation in one screen. Body part, side, mechanism, setting, severity, status, limitation, note to coaches, treatment, first aid, referral.
• Speak the visit, and the evaluation fills itself in. Dictate the whole thing once. Body part, side, mechanism, severity, status, limitation and the treatments you gave all fill in alongside the note, using only the options your school actually has. Nothing you already picked is ever overwritten, everything it touched is outlined so you can check it at a glance, and it never puts a severity grade on a head injury.
• Progress notes with dates and authors. The newest note shows on the health record without opening the visit.
• Status changes only when they change. A three-week limitation is one entry, not twenty-one identical lines.
• Treatments and modalities. Ice, e-stim, cupping, Game Ready, Normatec, laser, IASTM, manual, whirlpool and your own custom list, per visit and career-wide.
• Whirlpool care log. Tub, temperature, duration, who supervised.
• Equipment given out. Crutches, boots, braces, slings, with what came back.
• Seen in office. Quick log for the athlete who stopped by without an injury.
• Training room supplies. What you have, what is running out, and a scan-to-reorder list.
• Multiple ATs on the same log at once. Everyone's entries merge, nobody overwrites anyone.
• Backdating. Chart Saturday's injury on Wednesday and the dates still come out right.

Athletes checking themselves in

• QR check-in at the training room door. Athlete scans, picks why they are there, and lands on your triage list. No app, no login.
• Separate QR codes for the jobs that repeat. Follow-up, rehab, recovery, taping, hydration and head injury each have their own.
• Taping check-in. The pre-practice line stops eating your morning.
• Printed posters that keep working. A poster printed in August still routes correctly after a rename, because it carries the organization, not a nickname.

Records and referrals

• Medical alerts board. Allergies, EpiPen, asthma, insulin, seizures, sickle cell, cardiac, filtered across the roster.Health › Injuries › Alerts
• Parent-cleared medications. What a parent has approved, who cleared it and when.
• Medical records and documents. Imaging, physician notes, PT notes, clearance letters, discharge summaries, attached to the athlete.
• Referral log. Who you sent where, and what came back.
• Physician and PT office visits. Logged against the injury they belong to.
• Insurance and accident report. One-page, print-ready, generated from the initial evaluation only.
• Medical passport. An athlete's health summary to hand to a doctor, a camp or a college.
• Injury Story. One injury shown as a timeline: evals, notes, treatments, physician visits, rehab, clearance.
• SOAP note for your EMR. Generates the note to paste into Epic or whatever the hospital uses. Strata coexists with the legal record, it does not fight it.
• Physicals and PPE board. Who is cleared, expiring or missing, with the packet completion state per athlete.
• Athlete intake forms. A branded pre-participation packet athletes and parents fill in online, with a completion board and a builder for your own questions.
• Uploaded physicals are never deletable. Protected in the app and at the database, plus a nightly archive.

Concussion

From the sideline check to the day they are cleared.

• Head injury check on your own phone or iPad. Scan the QR and run a symptom check with an athlete who does not have their phone. It records as staff-entered, with your name on it.
• Your name fills itself in. The QR carries whoever generated it, and the device remembers who ran the last one.
• The 22-symptom SCAT-standard score. Severity out of 132, and how many symptoms are reported, on screen the whole way down the list.
• Daily symptom logging. By the athlete, or by staff for them, including a missed day.
• Return-to-play protocol. Stages with criteria and approved activities, advance or regress with a tap.
• Real date of injury. A hit on Saturday charted on Wednesday still starts on Saturday, so the day count is right.
• Symptom graph across the entire protocol, not just the last two weeks.
• Score with a trend. Up, down or level against the last check, on the board.
• SCAT6 evaluations, stored and compared over time.
• Severity is not asked at the first head evaluation, because nobody knows it yet.
• Concussion history on the athlete's record, permanently.
• Sway results import. Balance and cognitive tests from Sway land on the athlete, baseline against latest, beside the rest of the head-injury record.
• A camera read for the balance test. Film the stance front-on and Strata measures how much the athlete moved, in their own shoulder-widths, and lists the moments it saw with the second each happened. It does not score. Your count stays the score, and it says so on every use.
• Count the errors by tapping. Six buttons for the six BESS errors, a twenty second clock, undo, and one tap to put the total in the box.

Rehab

Build it, hand it over, and see whether it is getting done.

• 271 exercises in the library, across 15 body regions, each with sets, reps, cues, equipment and the rehab phase it belongs to.
• Build a plan in the visit. Pick from the library or write your own, set doses, add cues and videos.
• Circuits and supersets, which print as A1 / A2.
• Printable one-page handout. Exercises, sets, reps, cues, how often, a stop rule and a re-check date, with a seven-day tick box grid.
• Plans for people who are not on your roster. A walk-in, a coach, a parent. Nothing is filed to a medical record.
• Import a physio's home program. Photograph every page of a printout at once or drop in the PDF, and the exercises land on the athlete's plan.
• Named plan library. Save "post-op ACL week 3" once and reuse it.
• Plan history. Every version is archived by date, so progression is a record, not an overwrite.
• Rehab adherence. Kiosk check-ins tell you who is actually doing it.
• Patient-reported outcomes. Daily pain 0-10 and function 0-100% while injured, charted.
• Validated outcome measures. The named instruments a physician or an insurer actually reads, recorded per injury and sorted for the body part. SANE, KOOS JR. and both FAAM subscales are built in and answered on the athlete's phone. Anything copyrighted by its publisher, including LEFS, PSFS, QuickDASH, IKDC, Oswestry, NDI and SPADI, is recorded as a score from the form you are licensed for, and charts identically. Every measure prints on the episode outcome report with the first score, the latest, and whether the change clears that instrument's own threshold.
• A camera goniometer. Live joint angles from the phone camera, knee, hip, elbow and shoulder, left against right, saved so a rehab has a trend. Information for a licensed eye, never a diagnosis.
• Hop tests without the tape measure. Single, triple and crossover hop measured in the athlete's own leg-lengths, so limb symmetry needs no calibration. The 90% reference is shown as a reference; it never clears anyone.
• A landing screen. One front-on jump, and the moments a trained eye slows the film for: knees driving in, a stiff landing, a lean, one leg doing the work. Numbers, never a risk score.
• The tuck jump assessment, rep by rep. Ten seconds of repeated jumps, front-on: every landing's knee position, every jump's height, the fade, the rhythm. Numbers for your eye, never a score.

Strength and conditioning

Programming, the weight room floor, and what came of it.

Building the work

• Workout builder. Exercises, sets, reps, load, intensity, rest, tempo, notes, all optional so a simple day stays simple.
• Multi-day splits. One program holds Day 1 through Day 5, or a six-week block.
• Templates. Save, rename, duplicate, reuse.
• Exercise library with video, plus your own additions.
• Supersets and circuits, paired properly as A1 / A2.
• Groups. Program to a sport, level, position group or gender, or to one athlete.
• Scheduling. Put a workout on real dates and it shows on everyone's calendar.
• Current, Upcoming and Previous shelves, sorted automatically by the dates on the plan.
• AI programming. Describe the block and get a draft you can edit, or paste an existing workout and have it structured.
• Read a drawing. Photograph a whiteboard or a hand-drawn conditioning plan and it becomes a workout.
• Import from a file or paste. Excel, CSV, or exercise JSON.
• Every student can build their own, walled off from team programming.
• Bring the lifting history with you. A set-by-set export from TeamBuildr, Volt or BridgeAthletic becomes each athlete's history, so the bar does not start from nothing.
• Pound for pound. The best lift per pound of bodyweight, which is the leaderboard the lighter athletes can win.
• Prescribe the running week. Post the week's runs, long run, tempo, intervals and recovery, and it feeds the same mileage engine the athletes log into.

On the floor

• Set-by-set logging. Weight and reps per set, not one number for the day.
• Plate math. What to load on the bar for the prescribed weight.
• Warm-up sets calculated from the working weight.
• Tablet station. Four athletes at once on one iPad at a rack.
• Weight room QR check-in. Athletes scan themselves in.
• Wall board for the TV. Countdown, leaderboards and today's work on the weight room screen, with no health information and no names attached to health data.
• Bar speed and VBT. Load and velocity per set, with the profile.

Testing, results and analytics

Numbers in, meaning out.

• Testing day board. Run a combine, enter as you go, leaderboards update live.
• Upload testing any way it exists. Excel, CSV, a PDF, or photographs of a handwritten score card. It picks the right sheet, falls back to AI on an odd layout, and can hand you a pre-filled blank sheet.
• A blank testing sheet for just the group you are testing. Pick the sport, the level and the squad, and the sheet comes out pre-filled with those athletes only, not the whole school.
• VALD integration. ForceDecks and SmartSpeed pull in live.
• Relative Athleticism Score. Every athlete scored 0-10 per metric against published norms for their level, with a strength, speed, power and fitness breakdown.
• Norms that match the org. High school, college or active adult, so nobody is graded against the wrong population.
• Invent your own test. A mile, a 5K, a plank, a rower split, anything you train for that is not on the standard list. Dated history, personal best and trend, kept out of the graded score because there is no norm to grade it against.
• Percentiles and 1RM estimates, with six-week change.
• Leaderboards and Most Improved, by sport, level and position group.
• Athlete report card. One page, printable, for the athlete and their family.
• Recruiting PDF. The measurables sheet a college coach expects.
• Race and meet results. Times, places, splits and season bests for cross country, track and swimming, with self-reported results marked as such.
• Results import. Drop the meet file, paste the rows, or photograph the printed finish list. Cross country sheets with no event column are handled, and a rival with the same surname can be unticked before anything is written.
• SwimCloud personal bests.
• Injury analytics. By body part, sport, mechanism, setting and season, with athlete-exposure rates, not just raw counts.
• Game stats. Box scores by sport, imported from Hudl, GameStrat or MaxPreps, or entered by hand.
• Team radar. A team's athletic profile in one shape, against the norms and against itself last season.
• Compare and trends. Athlete against athlete, group against group, this season against last.
• Force plate and timing imports. VALD ForceDecks and SmartSpeed, Hawkin Dynamics and Dashr gates read straight in and sit beside everything else the athlete has tested.
• Indoor distance from a court camera. A clip of a court session gives distance and top speed with no pods to buy, using the court's own corners for scale.
• Paste a league stat sheet. Copy the whole page from the league site and the box scores land on your athletes.
• Two testing days that should be one. Duplicate sessions from the same day fold together instead of splitting an athlete's results.
• Take a testing session back out. A bad import is removed as one session, not row by row.

Readiness and wellness

The signal that only exists because everything else is in one place.

• Wellness check-ins. Seven measures: fatigue, soreness, sleep, academic stress, personal stress, nutrition and mood, on the cadence you set.
• My Health holds body and mind. Injuries, wellness and history, each one tap. The wellness tab carries the daily check-in and its trend, the breathing protocols, and plain-language information on anxiety and low mood with the crisis and text lines. Nothing on that page is recorded, scored, or shared with a coach, by design.
• Readiness Watch. Who to look at today, with the reason, sorted by priority, team or name.
• Readiness engine. Training load, sleep, wellness, recovery, fuel and sleep screening combined into one flag. It flags, it never diagnoses.
• One-tap modification. Send a session change to the coach from the watch list.
• Training load and ACWR. Session RPE, acute:chronic ratio, spikes and underloading, per athlete and per team.
• Athlete self-logged sessions, so club and outside work counts.
• Sleep watch and ASSQ screening, with a low-sleep trend flagged to the Athletic Trainer.
• RED-S screen.
• Wearables. Whoop and Oura connected, plus an opt-in team board.
• GPS. Five vendors, a 28-day timeline and ACWR from real distance.
• Gait and movement screens from video, analyzed on the device itself so nothing leaves it.
• FMS screening.
• Missing data is never scored as bad. An athlete who did not fill something in is not flagged for it.
• Check-in streaks and a raffle. School-day streaks earn badges and raffle tickets, and the draw runs from the board.
• Challenges for the staff too. Faculty and staff run their own wellness challenges, participation only, no health data on a leaderboard.

Nutrition and fueling

A fuel gauge, not a diet app. It never talks about restriction.

• Fuel tracker. Log meals by text or photograph, with targets by sport, size and training load.
• Macro and calorie targets computed per athlete, sex and age, framed as minimums to support performance.
• Seven-day meal plan. Built around their sport, goal, budget, cooking time, servings and dietary restrictions, with recipes and a grocery list built from the meals.
• Fueling protocols by sport, including pre, during and post-session timing.
• Hydration check-in, with its own QR.
• Supplements. A per-athlete log, team stacks, and a cross-check against the athlete's medications.
• Sports-drink partner card, only for schools that have that contract.
• Ask the nutritionist. An athlete can ask a fueling question and get an answer inside the guardrails, with anything clinical sent to you.
• Sport fueling guide. What a wrestler, a distance runner and a lineman each actually need.
• Anything that looks like weight loss is redirected to the Athletic Trainer, by design, in every AI response.
• Blood work read into the plan. Ferritin, vitamin D, A1c and the rest change which foods are suggested, never the calorie target, and a minor never enters their own.

Safety, weather and game day

• Emergency Action Plans, per venue, printable, with branded bag tags that carry a QR to the full plan.
• Shared EAP network. Opt in and the visiting school's plan is in your Game-Day Kit.
• Event coverage. Assign an Athletic Trainer or physician to each game, and see what is uncovered.
• Game-Day Kit. Everything for one event in a single place, including the host AT's taping list for away games, signed for.
• WBGT heat monitoring. Live station reading, OHSAA thresholds, logged automatically even when nobody has the app open.
• Heat forecast, four days out. Each day's peak WBGT and the hour it peaks, graded against your own policy thresholds, so a practice gets moved the night before instead of stopped at three o'clock. A planning estimate; your on-site meter stays the number of record.
• Air quality monitoring, from the state health data.
• Lightning and cold guidance.
• Live weather on the dashboard, from the school's own station if they have one.
• Game evaluation. Log an injury from the sideline in seconds, and finish the record later.

Communication

• Two-way athlete messages. Athletes can reply, a parent is copied on every reply, and the thread is append-only and acknowledged. Built for SafeSport rules.
• Parent messages, in the same log, so nothing lives in a personal text thread.
• Notify a parent, drafted for you. AI writes the note, you edit and send. Never for a concussion, on purpose.
• Notify a counsellor. An academic heads-up by class and last name, without health detail.
• Coach reports. Who is out, modified and back, per sport, without clinical detail.
• Weekly coach digest. A cross-silo brief per team.
• The Monday Brief (AI plan). One click reads the whole week across injuries, wellness, hydration, training load, testing, mileage, schedule and weather, and writes the operations brief a chief of staff would hand the Athletic Trainer and AD: pulse numbers, ranked action items with owners, team-by-team lines, and wins. Emails to head coaches and S&C in a tap. Health figures leave as team-level counts only, never names.
• Sunday staff text. The week ahead for the Athletic Training staff, built from the real schedule: games with time, place and who covers them, an EMS tag where a crew is coming, lifts, testing dates, last week's numbers, and a closer line. Copy it into the staff thread.
• Preseason coaches email. The yearly sports-medicine letter as a saved template: physicians, EAP and AEDs, staff contacts, concussion rules, baseline testing, and season-aware weather policy (heat for Fall, cold for Spring). Queues to every coach.
• Preseason parents letter. From the AD: forms, a get-on-Strata checklist built around the sign-up QR, who to reach for Athletic Training versus strength questions, and stands expectations. Copy into the school's parent email system.
• Safety alert recipients. Exactly who receives red-flag crisis alerts, person by person, with new staff included automatically so nobody is silently missed.
• Athletic director report pack. Impact, treatments, rehab and physician summaries, counts only, ready to hand up.
• Athletic Training value report. What your Athletic Trainer delivered, in the language a superintendent or a hospital partner funds. Services rendered and coded, including the athletic training evaluation codes, with a value on each one at your own rates, plus the care that never had to leave the building. Built from the daily log you already keep, with no extra documentation. It is a value reference, not a bill: Strata does not submit claims.
• Athlete reminders, queued and actually sent.
• Push notifications to phones, and an in-app notification inbox.
• Calendar. Games, practices, lifts, testing, meetings and school-day rotations, with a week view and a day pop-up.
• Import the season schedule. Drop an .ics file for a snapshot, or connect the URL for a feed that keeps itself current.
• Coaches see only their own sport, in the calendar and everywhere else.
• The Sunday text for the department. Games, crews, buses, open spots and the notes for the week, written for a group message.
• Meeting toolbox. Build and print the agenda for a coaches or booster meeting, with your school's real numbers in it.
• Coach email lists. Every coach in a season, copied out in one press for Outlook or Gmail.

What the athlete and the parent see

• Athlete dashboard. Today: what they are doing, what they owe, what changed.
• My Data. Their numbers, charts, personal records and percentiles.
• My Injuries. Their own record, in their own words, without the clinical notes.
• Their workout on their phone, logged set by set.
• Wellness check-in, fuel log and hydration, in under a minute.
• Their results and season bests.
• Strata 360. Every silo for one athlete on one screen, for their whole career.
• Parent view. Read-only, limited to their own athlete.
• First-use acknowledgment. A click-through everyone accepts once, logged for the record.

Getting set up, and running it

• Roster import. Excel, CSV, or an export from your forms system, with the columns detected for you.
• Call athletes what they actually go by. A Goes By name on every athlete, so a kid whose export says Cameron and who has never been called anything but Alex is found under either name at the kiosk, in a hand-typed visit, and on every report. His records never split into two people.
• Master import. One drag-and-drop for rosters, testing, injuries, notes and schedules, with an AI rescue for any layout that does not match.
• Photograph paper. A paper roster, a score card, a day's notes, a physical form.
• Setup wizard and a live onboarding checklist, so a new school knows exactly what is left.
• Eight roles. Athletic trainer, physician, athletic director, admin, strength coach, sports coach, athlete, parent, each seeing only what they should.
• Sport scoping. A sports coach sees their sport and no one else's health information.
• Student athletic trainers, with co-sign.
• Terminology that fits the org. A school has athletes, a clinic has patients, a gym has clients, a unit has service members.
• Find a feature. Type what you want in the search and it takes you there.
• Trash and archive, with recovery.
• Audit log. Every recorded action, with who and when.
• Roster and log wipe guards. A bad import or a sync race cannot empty your roster or your injury log.
• Works on any device, phone, tablet or desktop, with an Easy Mode that makes the whole app bigger.
• Master import. Drop in any roster or registration spreadsheet, athletes, parents and medical flags together, from FinalForms, Dragonfly, RankOne, Privit or your own file.
• IT pre-flight. The two approvals that save launch day, with the email already written for your technology office.
• QR sign-in cards. One printed card per athlete: scan, tap, signed in, no email address needed. Reissuing revokes the old one.
• Ask Strata. Ask how to do anything in plain English and get the answer with a button to the screen it is on.
• Attendance. Practice, weight room and training room, five states, by team and by level, and a blank row records that nobody was there.
• The absence brief. Who has two or more unexcused absences, by team, ready to print or email.
• Which season each sport plays. Set it once for your state and your school, and every report reads the same seasons.
• Coaching staff and their certifications. Who coaches what, and which certifications are expiring, tracked but never issued by us.
• Your certification list is yours. Add the courses your school or diocese requires; retiring one never deletes anybody's date.
• Facility schedule. Spaces, who can book which, requests by email, and it overlays the practice schedule.
• Team fees. Who has paid and who still owes. Tracking only, no payments taken.
• Games worked. Who worked the gate, the clock, the chains or the announcer's box, and what they are owed.
• Counselor assignments. Map students to their counselor by class year and last name, so a care window opens to the right caseload.
• The year in review. Everything the program recorded this year on one page, for a board meeting or a renewal.

Security, privacy and the AI

• Encrypted in transit and at rest. TLS, AES-256.
• Sign in with Google or Microsoft, or a one-time email link. No self-serve signup, ever: an admin invites you.
• Two-factor authentication available for staff accounts.
• FERPA-aligned, operating as a school official. The school owns its data.
• HIPAA business associate agreement for clinics.
• Row-level separation. One organization can never see another's data.
• No health information to AI, if you want it that way. A per-organization switch blocks the eight features that would send it, enforced in the app and again at the server.
• AI cost controls. Per-user daily caps and per-organization monthly caps, with a usage meter.
• AI never diagnoses, never prescribes and never discusses weight loss. Those rules are in every request, not just the interface.
• A no-AI plan. One switch turns the whole AI surface off, for schools that require it.
• Nightly backups, plus a restore point before any bulk change.
• The Strata Standard. What this platform cannot do to your data, in writing, tested every release.
• Download everything. Every record you have, as spreadsheets and JSON, whenever you want it. It is your data and leaving is not a support ticket.
• A family can sit out the anonymous numbers. One switch excludes an athlete from every de-identified cross-school aggregate, and the change is logged.